Civic Exchange Research Data Request

1 Basic Information

2 Data Request

3 Terms & Conditions

Thank you for your interest to our research, kindly fill in the form below. Once completed, our team will review your request and get back to you as soon as possible.
Full Name*
Job Title*
Type of Institution*
Organization*
Department/ Unit
Postal Address*
Telephone Number*
Email Address*

Data Requested*
Intended Use of Data/ Brief Description of the Project Using the Data*

By clicking agree at the bottom of this page, User agrees to comply with the terms and conditions of use of data files and all related materials (hereafter “Data”) supplied by Civic Exchange as listed herein:

1. User of the Data
User is defined as the person who has made an application to Civic Exchange and obtained Civic Exchange's approval to use the Data specified in this agreement.

2. Purpose of Use and Disposal of Data
User undertakes to use the Data only for the purposes stated in this agreement, after which the Data (in any format including both hard copy and soft copy format) will be permanently destroyed and disposed of. If User wishes to use the Data for other research or teaching purposes, User will need to submit a new application to Civic Exchange. Use of the Data, and/or results obtained from use of the Data, for any other purpose is prohibited. Re-sharing of the Data to other organizations or individuals for purposes not stated in this agreement is prohibited.

3. Data Security
User shall be responsible for compliance with the terms and conditions of this agreement and for controlling access by authorized persons to the Data on the User’s computer systems. User must ensure that its computer systems have adequate data security protection and that access to the Data stored centrally is limited to the User.

4. Data Protection
User ensures that while storing or using the Data, and publishing any information based on such Data, the confidentiality of individuals and bodies whose information appear in the Data are protected. User will not attempt to identify, or claim to identify, any individuals or bodies in a manner that would breach privacy or data protection laws. If, in the course of research, User recognizes, or suspects he/she may recognize a study participant, User will immediately cease use of the Data and inform Civic Exchange of such concerns. User will ensure that full compliance with all data protection laws is observed when results from subsequent analysis obtained from the Data are published or presented in a public forum.

5. Acknowledgement
User will acknowledge the source of Data, i.e. Civic Exchange, when results from subsequent analysis obtained from the Data are published or presented in a public forum, and in all publications for which the Data have been directly or indirectly used.

6. Errors and Mistakes or Deficiencies in the Data
No warranty is given by Civic Exchange as to the accuracy, completeness or validity of the Data. User accepts that Civic Exchange bears no responsibility for any subsequent analysis of the Data or for any consequences arising from User's use of the data.

7. Notification of Publications
User will notify Civic Exchange in writing of all of the User's publications for which the Data have been directly or indirectly used.

8. Copyright
Ownership and copyright to the Data is vested entirely in Civic Exchange.

9. Withdrawal of Permission
Permission to use the Data may be withdrawn by Civic Exchange at any time without cause by way of written notice from Civic Exchange to the User.

10. Indemnity
User shall indemnify and hold harmless Civic Exchange from and against all liabilities, costs, expenses, damages and losses suffered or incurred by User arising out of or in connection with the use of the Data pursuant to this agreement.

11. Third Party Rights
A person who is not a party to this agreement has no right under the Contracts (Rights of Third Parties) Ordinance (Cap. 623) to enforce this agreement.

12. Governing Law and Jurisdiction
This agreement and all non-contractual obligations arising in any way whatsoever out of or in connection with this agreement are governed by, construed and take effect in accordance with the laws of Hong Kong. The courts of Hong Kong have exclusive jurisdiction to settle any claim, dispute or matter of difference which may arise in any way whatsoever out of or in connection with this agreement.
By clicking agree at the bottom of this page, User agrees to comply with the terms and conditions of use of data files and all related materials (hereafter “Data”) supplied by Civic Exchange as listed herein:

1. User of the Data
User is defined as the person who has made an application to Civic Exchange and obtained Civic Exchange's approval to use the Data specified in this agreement.

2. Purpose of Use and Disposal of Data
User undertakes to use the Data only for the purposes stated in this agreement, after which the Data (in any format including both hard copy and soft copy format) will be permanently destroyed and disposed of. If User wishes to use the Data for other research or teaching purposes, User will need to submit a new application to Civic Exchange. Use of the Data, and/or results obtained from use of the Data, for any other purpose is prohibited. Re-sharing of the Data to other organizations or individuals for purposes not stated in this agreement is prohibited.

3. Data Security
User shall be responsible for compliance with the terms and conditions of this agreement and for controlling access by authorized persons to the Data on the User’s computer systems. User must ensure that its computer systems have adequate data security protection and that access to the Data stored centrally is limited to the User.

4. Data Protection
User ensures that while storing or using the Data, and publishing any information based on such Data, the confidentiality of individuals and bodies whose information appear in the Data are protected. User will not attempt to identify, or claim to identify, any individuals or bodies in a manner that would breach privacy or data protection laws. If, in the course of research, User recognizes, or suspects he/she may recognize a study participant, User will immediately cease use of the Data and inform Civic Exchange of such concerns. User will ensure that full compliance with all data protection laws is observed when results from subsequent analysis obtained from the Data are published or presented in a public forum.

5. Acknowledgement
User will acknowledge the source of Data, i.e. Civic Exchange, when results from subsequent analysis obtained from the Data are published or presented in a public forum, and in all publications for which the Data have been directly or indirectly used.

6. Errors and Mistakes or Deficiencies in the Data
No warranty is given by Civic Exchange as to the accuracy, completeness or validity of the Data. User accepts that Civic Exchange bears no responsibility for any subsequent analysis of the Data or for any consequences arising from User's use of the data.

7. Notification of and Free Access to Publications
User will notify Civic Exchange in writing of all of the User's publications for which the Data have been directly or indirectly used. User will also provide a free online copy of the peer-reviewed and published publication to Civic Exchange. If possible, User should also provide a non-peer-reviewed and not copyrighted version of the publication to Civic Exchange to share publicly on our website, newsletter and networks.

8. Copyright
Ownership and copyright to the Data is vested entirely in Civic Exchange.

9. Withdrawal of Permission
Permission to use the Data may be withdrawn by Civic Exchange at any time without cause by way of written notice from Civic Exchange to the User.

10. Indemnity
User shall indemnify and hold harmless Civic Exchange from and against all liabilities, costs, expenses, damages and losses suffered or incurred by User arising out of or in connection with the use of the Data pursuant to this agreement.

11. Third Party Rights
A person who is not a party to this agreement has no right under the Contracts (Rights of Third Parties) Ordinance (Cap. 623) to enforce this agreement.

12. Governing Law and Jurisdiction
This agreement and all non-contractual obligations arising in any way whatsoever out of or in connection with this agreement are governed by, construed and take effect in accordance with the laws of Hong Kong. The courts of Hong Kong have exclusive jurisdiction to settle any claim, dispute or matter of difference which may arise in any way whatsoever out of or in connection with this agreement.
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- I have read and agree to the above terms and conditions of use.
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Civic Exchange Research Data Request

Author: Lawrence Iu